Penicuik Community Development Trust 

Privacy Policy 

Penicuik Community Development Trust (PCDT) treats your privacy rights seriously. This privacy policy sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of, an individual.

What personal information do we collect?

When you express an interest in becoming a member of Penicuik Community Development Trust, interact with one of our projects, or use one of our services, you may be asked to provide certain information. This includes:

  • your name
  • home address
  • email address
  • Contact telephone number(s)
  • Payment information

How do we collect this personal information?

All the information collected is obtained directly from you. This is usually at the point of your initial interaction. The information will be collected via membership forms, or when you interact with one of our projects or access one of our services.  The lawful basis for collecting and storing your information is due to the contractual relationship that you have with PCDT.  This information is used in order to inform you about the projects, activities, events and services that you can access, and to provide these services. It is also used to confirm that you are eligible to apply for the relevant type of membership. We need to store and process a certain amount of personal data.

How do we use your personal information?

We use your personal information: 

  • To provide details of PCDT projects, activities and services to you  
  • For administration, planning and management of PCDT
  • To facilitate the use of our services
  • To collect payments for membership and for PCDT activities.
  • To communicate with you about PCDT activities
  • To monitor, develop and improve the provision of PCDT activities and services
  • To inform you of the AGM and your rights to vote as a member.

We’ll communicate with you by email, post, other digital methods and telephone or mobile.

Who do we share your personal information with?

We may disclose information about you, including your personal information

  • Internally – to Board members and project leaders as required to provide services to you or to facilitate your participation in PCDT activities; 
  • If we have a statutory duty to disclose it for other legal and regulatory reasons.

Where we need to share your information outside of the PCDT for any other purposes other than those mentioned above we will seek your consent and inform you as to who the information will be shared with and for what purpose.

How long do we keep your personal information?

We need to keep your information so that we can provide our services to you. In most instances information about your interaction or membership will not be stored for longer than 18 months after the interaction or 12 months after the end of your membership. The exceptions to this are instances where there may be legal or insurance circumstances that require information to be held for longer whilst the issues are investigated or resolved. Where this is the case, you will be informed as to how long the information will be held for and when it is deleted.

How your information can be updated or corrected?

To ensure the information we hold is accurate and up to date, members need to inform PCDT of any changes to their personal information. For membership, you can do this by contacting the membership secretary on penycoepress@penicuik.org.uk or by telephoning 01968 63767. On an annual basis you will have the opportunity to update your information, as required, via the membership renewal process. Should you wish to view the information that the PCDT holds on you, for membership you can make this request by contacting the membership secretary as detailed above. There may be certain circumstances where we are not able to comply with this request. This would include where the information may contain references to other individuals or for legal, investigative or security reasons. Otherwise, we will usually respond within 14 days of the request being made.

How do we store your personal information?

We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use or modification. Membership information is held on a spreadsheet in Google Drive.  Payment information is kept only on our Stripe Account.

Availability and changes to this policy:

This policy will be available on our website (Penicuik CDT) or from the membership secretary. This policy may change from time to time. If we make any material changes, we will make members aware of this via email or through the Newsletter.

Contact Us:

If you have any queries about this policy, need it in an alternative format, or have any complaints about our privacy practices, please contact us at